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Withdrawal Policies

All requests for course withdrawals, both complete and partial, must be submitted to the
Registrar's Office
 by the student. These requests can be made via the online withdrawal form through the Registrar's website.

Undergraduate  students will be expected to continue using the official form for necessary signatures, which can be obtained in the Registrar's Office Monday - Friday, 8:00 am - 4:30 pm.

The necessary information needed is Name, Social Security Number, Phone Number during the Day, whether receiving Financial Assistance, Name of Class (s), Name of Instructor (s), Date of Last Attendance, Name of Advisor, whether an athlete or not, and whether an international student or not. The date of the online form will count as the official date of notification for processing the withdrawal. The instructor will be contacted for the date that you last attended classes, but the official notification date for processing the withdrawal will be the date of notification. This is the date that will be used by all offices for processing the withdrawal and any refunds.

Tuition Adjustment Policy for Withdrawal from Class

The tuition adjustment percentage for complete withdrawal from CBU is calculated by dividing the number of days completed in the semester, as of the date of official withdrawal, by the number of days in the semester exclusive of breaks of five or more days. No adjustment will be made if the student has completed more than sixty percent (60%) of the semester.

There will be no adjustment calculation unless the student completely withdraws from all registered classes.
Advance deposits are non-refundable (includes Application Fee and Tuition Deposit).

Tuition Adjustments will be made according to the following schedule for Day Undergraduate and/or MEM, MSEM, MACS Graduate students:*

Official Notification Date During: Percentage of Tuition
Drop/Add Period 100%
First 25% of Semester 50%
26-60% of Semester 25%
Over 60% of Semester No Adjustment


Tuition Adjustments will be made according to the following schedule for Professional Undergraduate and/or MBA, MEd, MAT, MSEL, or MAEL Graduate students (First 8-week term only; check the CBU Academic Catalog for other term schedules):*

Official Notification Date During: Percentage of Tuition
Drop/Add Period of 1st 8-wk. Term 100%
First 25% of 1st 8-wk. Term 50%
26-60% of 1st 8-wk. Term 25%
Over 60% of 1st 8-wk. Term No Adjustment


Adjustments will be applied in the following order:

  1. Institutional Scholarships and Grants
  2. CBU Loans
  3. Student Payments
  4. Outside Scholarships
  5. Alternative Loans
  6. State Grants
  7. Lottery Scholarships

* There is an administrative fee retained by CBU for all complete withdrawals. It is the lesser of (a) $100.00 or (b) 5% of Institutitional Charges.

Return of Federal Title IV Funds

If a student completely withdraws from CBU, the unearned amount of Federal Financial funds must be returned to the appropriate Federal Financial Assistance programs.

The unearned amount of the Federal Financial Assistance is calculated by dividing the number of days completed in the term, as of the date of official withdrawal, by the number of days in the term, exclusive of breaks of five or more days. No refund is required if the student has completed more than sixty percent (60%) of the term. All unofficial withdrawals will be calculated at fifty percent (50%).

The United States Department of Education requires the following order to the Federal Assistance programs:

  • Unsubsidized Stafford Loans
  • Subsidized Stafford Loans
  • Federal Perkins Loans
  • Federal Plus Loans
  • Federal Pell Grants
  • Federal SEOG
  • Federal ACT and SMART Grants
  • Other Federal Financial Assistance programs.

Examples of the refund calculations for the Federal Financial Assistance are available in the Business Office during normal working hours. The requirements to refund Federal Financial Assistance may result in a balance due to CBU.

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