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Clery Act

To all current and prospective students, staff, and faculty:

Christian Brothers University’s Department of Campus Safety is dedicated to ensuring a campus environment that is safe and secure. We are also committed to continually strengthening the professional development of our department and to building strategic working relationships with students, staff, and faculty. It is important that you familiarize yourself with the University’s security measures and procedures. Please review the policies, procedures, and services that help enhance campus safety. This report covers these important items in detail and is provided to you in compliance with state and federal laws. If you have any questions about this report or campus safety operations at Christian Brothers University, please call us at (901) 321-3550 or email the Department at safety@cbu.edu.

Sincerely,
John Lotrionte
Director, Department of Campus Safety
Christian Brothers University
 

WELCOME TO CHRISTIAN BROTHERS UNIVERSITY

The Department of Campus Safety, in cooperation with many other departments at Christian Brothers University, prepares and distributes this annual Campus Security Report by October 1st of each year. This report will provide you with information concerning security related services offered by the University in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Tennessee College and University Security Information Act.

Campus crime, arrest, and referral statistics include those reported to the Department of Campus Safety, designated campus officials (including but not limited to residence life staff, Dean of Students, Director of Student Activities, judicial affairs officers, advisors to student organizations, and athletic coaches), and local law enforcement. The Director of Student Counseling informs students of the procedures to report crimes to the Department of Campus Safety on a voluntary basis if it is in the best interest of the client. A procedure is in place to anonymously record pertinent information confidentially during such a session.

Each year, an e-mail notification will be made to all faculty, staff, and students directing them to the Web site where this report is available. Copies of the report may also be obtained at the Department of Campus Safety located in St. Joseph Hall. At Christian Brothers University, we take safety and security seriously. We are committed to provide and maintain a safe and secure environment for our staff, students, faculty, and visitors. Your personal safety is a priority at CBU. To maintain a safe campus requires a partnership between the members of the campus community and Department of Campus Safety. Security is everyone’s responsibility and we need your help to ensure that our campus is a safe place to learn, live, and work.
 

HOW TO REPORT CRIMINAL ACTIONS AND OTHER EMERGENCIES

For emergencies on campus, contact the Department of Campus Safety by dialing 3550 from a campus phone or 321-3550 from a cell phone or off campus.

On campus, you may also dial 9, then 911 for emergencies.

Members of the CBU community, as well as our visitors, are encouraged to actively participate in reporting suspicious behavior, hazardous conditions, criminal activities, or an emergency situation. Any time an immediate response is needed or a person is unsure of whom to call, the Department of Campus Safety may be contacted by phone or in person at St. Joseph Hall. The Department of Campus Safety has officers on duty 24 hours a day, 7 days a week including holidays. The main office is open from 8:00 a.m. until 4:30 p.m. Monday – Friday. After 4:30 p.m. an officer may be contacted by phone or by use of a call box located next to the main entrance of the Department of Campus Safety.

Also, crimes may be reported to the following:

Dean of Students 321-3536
Director of Residence Life 321-4102
Director of Health Resources 321-3260
Director of Campus Safety 321-3550
Director of Counseling 321-3527
Director of Human Resources 321-3474
Directors of Campus Ministry 321-3509
Director of Student Services 321-3529


EMERGENCY PHONES

Four Emergency Call Boxes, which have blue lights illuminated at the top for visibility, are located on campus:

These emergency phones are direct lines to the Department of Campus Safety. When activated, officers have voice contact with each caller.
 

CONTACTING RESIDENCE LIFE, HEALTH SERVICES, AND COUNSELING SERVICES AFTER HOURS

Residence Life staff are on duty 24 hours a day during regular school sessions. Each residence hall has an assigned Resident Director, as well as Resident Assistants, to help students. A full-time counselor is employed by the University as well as a part-time registered nurse and nurse practitioner. For counseling or health service needs in an emergency which occurs after normal business hours, please call Campus Safety at 3550.

Department of Campus Safety officers handling an incident involving a member of our university community will contact a counselor, Residence Life staff member, or other emergency services if needed or when requested by a victim. Campus Safety Officers also contact emergency services outside of the University if needed.

Staff members associated with Residence Life, Counseling Center, Health Services, Campus Ministry, and other departments may advise persons of procedures involving reporting of pertinent matters to the Department of Campus Safety and local police. Victims of crime, harassment, or any other incident may have someone accompany them when reporting an incident to the Department of Campus Safety or local police.

The Department of Campus Safety will cooperate with and request local police whenever such involvement is appropriate. Local hospitals and other medical facilities may be required to contact campus or local police in some cases where evidence of a crime becomes apparent during treatment of a patient.

Security Information

Students and employees are informed about safety and security issues at orientation sessions and throughout the academic year. The Student Handbook and Staff Handbook also provide safety, security, and emergency information and advice. The Department of Campus Safety maintains a Web site accessible through the University web address at (www.cbu.edu/safety) which contains information concerning safety and security issues. Also, in compliance with the Clery Act, the Department of Campus Safety maintains a written log of incidents which occur on campus and on public property contiguous to the university. This log contains the date, time, general location, classification, and disposition of incidents and is available to the public upon request.

Timely Warnings

To assist in the prevention of similar crimes, timely warnings are posted when certain crimes that are reported to a campus security authority or local police are considered to be a threat to other students, employees, and/or visitors. The Department of Campus Safety issues these crime alerts through the campus email system as well as posting them on the Campus Safety web page and distributing flyers.

Access to Campus Facilities

Residence Halls

Christian Brothers University maintains both residence halls and student apartments. The Office of Residence Life stresses safety prevention and takes measures to assist residents including:

The Student Handbook provides additional information and details on residence hall policies and procedures.

Non-residential building access

Other security considerations concerning campus facility maintenance


INFORMATION CONCERNING THE DEPARTMENT OF CAMPUS SAFETY

Enforcement Authority

The Department of Campus Safety (DCS) is comprised of 16 full-time officers who provide security services around the clock every day of the year. The primary objective of DCS officers is the protection of life and property at the university. Some members of DCS are campus police officers. Campus police officers are commissioned by the Memphis Police Department as special police officers and meet at the requirements of the Tennessee Peace Officer Standards and Training Commission. Campus police officers are armed while non-sworn security officers are not. All non-sworn security officers are licensed by the State of Tennessee and received in-service training. Each officer represents the University as an enforcer of regulations and policies as well as state and local laws. DCS maintains a close working relationship with local law enforcement agencies. DCS officers use vehicle, foot, and motorized cart patrols throughout the university.

Safety Escorts

The Department of Campus Safety provides safety escorts on campus at any time for faculty, staff, students, and visitors. These escorts may be by vehicle or on foot.
 

EDUCATIONAL PROGRAMMING CONCERNING SAFETY AND CRIME PREVENTION


ALCOHOL AND DRUG POLICY

1. University Policy

The Christian Brothers University Alcohol Policy, developed from the spirit of the University’s Mission statement, is, insofar as possible, educational in nature. The goals of this policy are to create a non-coercive social environment respectful of those who choose not to drink; to promote moderation, safety and individual accountability for those who choose to drink legally; and to establish and maintain an informed community where the effects of alcohol abuse and the behavioral problems associated with it are minimal. Christian Brothers University permits the moderate use of alcohol within the limits of applicable state, city, and county liquor laws and the policies of the University. The use of alcoholic beverages is viewed as a privilege, not a right. All persons within the CBU community are expected to observe the following alcohol policy that prohibits:

a. Parental Notification: Tennessee State Law requires universities to notify the parent or guardian of students under the age of 21 who violate any federal or state law, or any rule of the institution, governing the use of alcohol or drugs. Christian Brothers University, therefore, will notify parents or legal guardians in writing of any such violation.

b. Criminal Sanctions (for your information): Federal Government guidelines state that anyone under 21 years of age receiving Federal Financial Aid (Pell Grants) who is convicted of violating established Federal or State Alcohol Laws may lose his or her financial aid. Court-imposed sanctions for a first offense of the above offenses are listed as follows:

These sanctions can be combined or issued separately depending upon the interpretation of the judge.

c. University Sanctions: Christian Brothers University sanctions may be issued by appropriate disciplinary authorities. Depending upon the severity of the incident, any of the sanctions specified in the Code of Student Conduct may be levied, ranging from reprimand to suspension or expulsion.

d. Alcohol Counseling: If students of Christian Brothers University feel they may be experiencing an alcohol or drug problem, they are encouraged to contact the University Counseling Center located in the Thomas Center. The Director of Counseling is available for confidential consultation on a walk-in basis or by appointment. Confidentiality will not be violated unless authorized by the student or a threat to life occurs. The Director will be able to provide information and testing, or assist in making a referral to a local agency or treatment facility. The Director may be reached at 321-3527.

2. Use of Alcoholic Beverages at University Functions

a. Campus-Wide Socials/Parties: Any campus-wide party or outdoor event held on campus, sponsored by a University club or organization must follow these guidelines if alcohol is being served. Several details of the event will be subject to approval by the Alcohol Review and Planning Board (ARPB).

b. Alcohol Review and Planning Board:

  1. The purpose of the Alcohol Review and Planning Board (ARPB) is to promote the responsible use of alcohol at Christian Brothers University. Its membership is to include the following representation:
    • The Dean of Students (Chairperson)
    • The Director of Student Activities
    • The Director of Campus Safety
       
  2. The following represents the overall function of the ARPB: * To review the guidelines and procedures when an individual, club or organization requests alcohol be made available at campus-wide socials or parties for the Christian Brothers University campus community. (See Campus-Wide Socials/Parties above). * To review requests to host an event with alcohol which is an exception to the stated conditions for alcohol use on campus or the alcohol policies stated within The Compass. The ARPB will make a final decision on each request. Procedures to follow for the review of your event by the ARPB: o You must submit a CBU Activities Request Form to the Director of Student Activities at least two weeks prior to the event. o This form must be signed by the President of the Club/Organization (if applicable), and Advisor of the sponsoring club or organization, ensuring that the criteria listed below for the use of alcohol at University functions are met.

c. Bus Policy: Any campus-wide party sponsored by a University club or organization must comply with the bus policy. A bus must be provided for any event off campus where alcohol is being served and/or sold. Please refer to the Student Life Bus Policy.

3. Criteria for Sponsored Events with Alcohol

Those individuals or organizations sponsoring events where alcoholic beverages will be served must adhere to the guidelines listed below. The use of any alcoholic beverages must be in accordance with applicable state, city and county laws and the following requirements:

  1. Any student or guest requesting alcoholic beverages will be required to verify his or her age with a driver’s license. A law enforcement official or privately hired security, assisted by a designated club member and/or advisor, will verify identification. Only those students who meet the age requirements of Tennessee State Law will be served or permitted to consume alcoholic beverages. Additional picture identification may be required if the legal age of the presenter is questioned.
     
  2. Students are responsible for the conduct of their guests, and as such, should take care to acquaint their guests with University policies regarding the use of alcoholic beverages. It is the responsibility of individuals or organizations sponsoring events where alcoholic beverages will be served and of their advisor to ensure that alcoholic beverages served to those meeting Tennessee age requirements (whether students or guests) are not in turn consumed by underage individuals.
     
  3. Organizations sponsoring events where alcoholic beverages are served must hire additional security guards and/or law enforcement officials. The number of additional guards shall be determined by the ARPB.
     
  4. Alcoholic beverages shall not be served or consumed by individuals who demonstrate a lack of sobriety. Enforcement of sobriety standards is the responsibility of the individuals or organizations sponsoring the event and their advisor.
     
  5. The organization’s officers and advisor must assume the responsibility for providing adequate controls for proper dispensation of alcoholic beverages, and for the good order of the participants at the event. Therefore, the advisor must be present during the entire event when alcohol is served on campus. The organization shall review its plans with its advisor and the Alcohol Review and Planning Board. They will be responsible for approving plans prior to the event. The organization has the responsibility for cleaning any University facilities utilized for its sponsored event.
     
  6. Organizations that sponsor campus-wide events where alcohol is consumed are encouraged to have the appropriate liability insurance to protect themselves and the University.
     
  7. Nonalcoholic beverages and food shall be provided in adequate amounts determined by the Alcohol Review and Planning Board when alcoholic beverages are served. h. Organizations must abide by the alcohol responsibility guidelines specified in the University Alcohol Policy.

4. Violations by Students

Any violation of the Alcohol Policy will subject the student to the following minimum disciplinary sanctions. Other more serious measures may also be taken at the discretion of the Dean of Students where warranted. As required by state law for students under the age of 21, his/her parents or guardians will be notified of any violation.

First Violation of the Academic Year

The student will:

  1. Receive a minimum fine of $50. The fine will be charged to the student and read as an “Alcohol Policy Violation” on his or her bill from the University;
  2. Dispose of all alcoholic beverages in his or her possession or they will be confiscated and disposed of by a University staff member;
  3. Complete an alcohol/drug education class and, if determined necessary by the Dean of Students, complete an alcohol evaluation;
  4. Receive a written or oral warning that current or future alcohol policy violation(s) may result in more severe sanctions and/or administrative action at the discretion of the Dean of Students (e.g., removal from housing, probation, suspension) when:
    1. The violation occurs in conjunction with other University policy or standards violations.
    2. The violation involves offensive or potentially harmful behavior to the student or others, such as fighting, threats or acts of verbal or physical aggression, driving under the influence, unauthorized access and vandalism; and/or
    3. There have been previous violations of University policy or standards and/or incident reports within the current or previous academic year.

Second Violation of the Academic Year

The student will:

  1. Receive a minimum fine of $75. The fine will be charged to the student and read as an “Alcohol Policy Violation” on his or her bill from the University;
  2. Dispose of all alcoholic beverages in his or her possession or they will be confiscated and disposed of by a University staff member;
  3. Complete an alcohol evaluation and any follow-up treatment or assistance programs recommended in the evaluation;
  4. Receive written notification of any further sanctions or administrative action at the discretion of the Dean of Students, (e.g., removal from housing, probation, suspension) especially when other violations are present as listed under ‘First Violation, 4’.

Third Violation of the Academic Year

The student will:

  1. Receive a minimum fine of $100. The fine will be charged to the student and read as an “Alcohol Policy Violation” on his or her bill from the University.
  2. Dispose of all alcoholic beverages in his or her possession or they will be confiscated and disposed of by a University staff member;
  3. Complete an alcohol assessment in addition to any recommended follow-up participation in treatment or assistance programs;
  4. Receive written notification of subsequent sanctions that may include removal from housing, probation, suspension at the discretion of the Dean of Students.

Failure to complete a required alcohol/drug class or an alcohol/drug evaluation within six (6) weeks will result in:

  1. the carry-over of violation for the following year and
  2. the inability to register at enrollment for the following semester until requirements are met.

The penalty for any subsequent violations of this policy is at the discretion of the University. The University reserves the right to remove from the residence halls, suspend or expel at any time any student found in violation of this policy.

5. Drug Policy

Christian Brothers University has a prime concern for the well-being of its students, including their psychological and medical welfare, and recognizes the problems created by the misuse of controlled substances. The University prohibits the possession, distribution, sale or use of controlled substances (i.e., marijuana, narcotics, barbiturates, hallucinogens or amphetamines and all other drugs prohibited by state and federal law). The University also prohibits the possession of drug paraphernalia (i.e., bongs, one hitters, pipes, clips, etc.). Students who violate this policy are liable for disciplinary action by the University and/or criminal prosecution by civil authorities.

  1. Sale: When, in the opinion of the Dean of Students, there is a reasonable basis for believing that a student is or has been trafficking in controlled drugs, or is or has been in possession of such amounts as to make this a reasonable suspicion, the student will be subject to interim suspension pending a judicial hearing.
     
  2. Use: When, in the opinion of the Dean of Students, there is a reasonable basis for believing that a student has been in possession of prohibited drugs, the student will be subject to judicial action.
     
  3. The Law: Possession, manufacture, sale and/or distribution of controlled substances are illegal under both state and federal law. Giving marijuana or other drugs free of charge to friends will be interpreted by the University to be the same as sale or distribution.
     
  4. Student-Athlete:
    1. In observance with N.C.A.A. regulations, each academic year, student-athletes shall sign a form consenting to be tested for the use of drugs prohibited by the Athletic Association. Failure to complete and sign the consent form prior to practice or competition shall result in the student-athlete becoming ineligible for participation (i.e., practice and competition) in all intercollegiate athletics;
    2. All student-athletes will adhere to the Christian Brothers Athletic Alcohol & Drug Policy and shall sign a Christian Brothers University Drug Education Program Statement of Understanding and Consent Form. Failure to do so will result in dismissal from the athletic team and loss of any athletic aid;
    3. Use of tobacco products for student-athletes is prohibited during practice and competition. A student-athlete who uses tobacco products during practice or competition shall be disqualified for the remainder of that practice or competition.
       
  5. Sanctions:
    1. A drug offense under Tennessee or Federal Law can be a misdemeanor or a felony depending on the charge and the amount of drugs. In either case, a criminal record will very likely hinder a person’s chances of gaining admission to another school or future employment opportunities.
    2. Court-imposed sanctions for a first offense for possession, distribution or use of drugs are as follows: * Fines of $1000 to $200,000 or more. * Jail terms of 30 days to 20 years or more. * Community service hours. These sanctions can be combined or issued separately depending upon the interpretation of the judge.
    3. Christian Brothers University sanctions will be issued by the Dean of Students or the Student Disciplinary Committee. These sanctions are listed in the Code of Student Conduct and range from reprimand to suspension or expulsion.
    4. Federal Government guidelines state that anyone receiving Federal Financial Aid (Pell Grants) who is convicted of violating established Federal or State controlled substance laws may lose his or her financial aid.

6. Drug Counseling

If students of Christian Brothers University feel they may be experiencing a drug problem, they are encouraged to contact the University Counseling Center, located in the Thomas Center. The Director of Counseling is available for confidential consultation on a walk-in basis or by appointment.

Confidentiality will not be violated unless authorized by the student or a threat to life occurs. The Director will be able to provide information and testing, or assist in making a referral to a local agency or treatment facility. The Director may be reached at 321-3527.

Additional information on Alcohol and Drug Help Resources is available on the Counseling Center’s section of this website.
 

SEXUAL ASSAULT POLICY

It is the policy of Christian Brothers University to ensure, to the fullest extent possible, that any student, faculty or staff member who is a victim of sexual assault committed on the campus or at a university-sponsored event, shall receive treatment, support and information. Victims of sexual assault will be encouraged to make full use of these provisions. Referrals for treatment will be provided, and ongoing support will be offered to victims. To protect the privacy of the victim, confidentiality regarding the name of the victim, except on a need to know basis, will be maintained.

Sexual assault may also be viewed as sexual harassment. If a sexual assault is deemed not to have occurred, under this policy, the events may be considered under the sexual harassment policy above.

Immediate steps to follow in case of sexual assault:

In the event that a Christian Brothers University student becomes a victim of a sexual assault while on campus, the following course of action is highly recommended:

Call Campus Safety immediately (321-3550, available 24/7). If needed, there are four (4) Emergency Phones on campus at these locations:

In the event of Sexual Assault, Campus Safety will assist you by:

Follow-Up Procedures:

After the immediate safety steps have been followed, the student should decide whether or not to bring criminal charges against the perpetrator and/or file sexual assault/harassment charges within the University. If the perpetrator is believed to be on campus, or is a CBU student, Campus Safety will conduct an immediate internal investigation and determine if the accused needs to be removed from campus ending an inquiry.

If the victim wishes to bring internal charges against the perpetrator, she/he should meet with the Dean of Students (321-3536) to determine the course of action the student wishes to follow, as outlined in Section 7 of the Student Code in the Student Handbook.

Off-Campus Incident: The student is advised to call 911 immediately. When returning to campus, we recommend that the student advise Campus Safety and other appropriate University personnel (e.g. Director of Residence Life, Director of Counseling, Vice President for Student Life) of the incident to assist the student in any of the procedures stated above. Campus personnel who have been trained to help students through the proper steps including reporting/counseling/further referrals include the following:

Dean of Students 321-3536
Director of Residence Life 321-4102
Director of Health Resources 321-3260
Director of Campus Safety 321-3550
Director of Counseling 321-3527
Director of Human Resources 321-3474
Directors of Campus Ministry 321-3509
Director of Student Services 321-3529

Resources available:

Christian Brothers University is committed to on-going programs of education to its students about sexual assault, including prevention, safety tips and counseling services for victims. Detailed information can be found on the Campus Safety and Counseling Center websites.
 

CAMPUS SEX CRIMES PREVENTION ACT NOTIFICATION

The Campus Sex Crimes Prevention Act amends the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and requires that institutions of higher education provide the campus community a statement about where information provided by a State concerning registered sex offenders may be obtained. For the State of Tennessee, this information can be obtained from the following web address: http://www.tbi.state.tn.us/sex_ofender_reg/sex_ofender_reg.shtml


2014 ANNUAL CAMPUS SECURITY & FIRE SAFETY REPORT

Three years’ worth of statistics (2011-2013) are included for Clery Act crimes that were reported on campus, in off-campus buildings or on property owned or controlled by the school, and on public property within or immediately adjacent to campus. (In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act) 

Tennessee Incident Based Reporting System (TIBRS)

TIBRS is an incident based reporting system designed to collect data on every single crime occurrence and on each incident and arrest within the occurrence. 

The goals of TIBRS are to enhance the quantity, quality and timeliness of crime data collection by law enforcement and to improve the methodology used for compiling, analyzing, auditing and publishing crime data. A major advantage of TIBRS is the capability to break down and combine crime offense data into specific information. 

What is Incident Based Reporting?
Incident based reporting views a crime and all of its components as an “incident.” In order to obtain important data, facts about the incident are organized into specific categories or segments. The vehicle used for recording these facts is a “data element.”  Data elements provide information about crime and its involvement with victims, offenders, property, arrestees, etc. 

Who reports?
All law enforcement agencies as well as colleges and universities report their monthly crime statistics to the TBI. The TBI then reports those law enforcement statistics to the FBI.

 (In compliance with the Tennessee College and University Security Act)

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