FERPA

Because Christian Brothers University accepts federal Department of Education monies, parents may not have access to their son or daughter’s educational records unless the son or daughter has completed a FERPA Release form. These forms are filled out on BannerWeb by going to BannerWeb > Student Services > Student Records > FERPA Release Form.

Students own their educational records. FERPA ensures that records cannot be released without written consent of the student except directory information and exceptions as permitted by the Act (refer to The Compass, “Confidentiality of Students Records,” for additional information).

Christian Brothers is allowed to release directory information at any time. Directory information includes the student’s name, address, telephone number, e-mail address, photo or electronic images, major field(s) of study, enrollment status, dates of attendance, degrees and awards received, the most recent previous educational institution attended by the student, participation in officially recognized activities and sports, and weight and height of members of athletic teams. Under the provisions of the Family Educational Rights and Privacy Act of 1974, students have the right to withhold disclosure of such directory information by signing a request with the Office of the Registrar within two weeks after the first day of classes. If the student chooses not to have directory information released, any information that might be needed by a potential employer cannot be given out. For additional information regarding the “Freedom of Information” please refer to The Compass.

No one outside the institution shall have access to, nor will the institution disclose any information from students’ educational records without the written consent of the student except in instances sited in The Family Educational Rights and Privacy Act of 1974 (for additional information refer to The Compass, “Confidentiality of Students Records”). To complete a FERPA Release form on BannerWeb, go to BannerWeb > Student Services > Student Records > FERPA Release Form. Disciplinary records will not be released to other institutions or employers unless the University is instructed to do so by civil authorities or with permission of the student.

A health and safety exception permits the disclosure of personally identifiable information from a student’s record in case of an immediate threat to the health or safety of students or other individuals. CBU follows the provisions outlined in the regulations as follows: The school only discloses personally identifiable information from an education record to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health and safety of the student or other individuals.

Because Christian Brothers University accepts federal Department of Education monies, parents may not have access to their son or daughter’s educational records unless the son or daughter has completed a FERPA Release form. These forms are filled out on BannerWeb by going to BannerWeb > Student Services > Student Records > FERPA Release Form.

In the course of an academic year parents, understandably, want to be informed of their student’s progress. Due to FERPA, the faculty and staff may not be able to give any information concerning a student to a parent without the student’s permission.

No one outside the institution shall have access to nor will the institution disclose any information from students’ educational records without the written consent of the student. The only exceptions are those permitted by the ACT (for additional information, refer to The Compass, “Confidentiality of Students Records”). To obtain a “Consent to Disclosure” form, please contact the Registrar’s Office at (901) 321-3889. Disciplinary records will not be released to other institutions or employers unless the University is instructed to do so by civil authorities or by permission of the student.